09-Jun-2023 14:10 Text SizeA-AA+


Piecemeal Booking Of Parcels

In the lines of Goods Trains, Non time tabled parcel trains service is introduced. This will be in line with the requirements of the customer's loading and unloading requirements and feasibility of train stoppage.

Lease Booking

With a view to maximize utilization of un-utilized parcel space in Brake Vans(SLRs) of various Mail/Express trains, scheme for lease SLRs for parcel traffic was introduced by Ministry of Railways in November 1991. This scheme is applicable to the passenger trains. Under this scheme Parcel Space including SLR and Parcel Van is leased out the registered lease holders through tenders. This scheme is covered by the comprehensive parcel policy 2014. Prospective lease holders are required to get themselves registered with the concerned division/zonal railway head quarter in order to participate in leasing tenders. Registration will be done division-wise/zone-wise. In case a lease holder wishes to participate in tenders floated by different divisions then he must get himself registered separately in each division. In case a lease holder wishes to participate in tenders floated by zonal railways headquarter, then he must get himself registered separately at zonal headquarters. For leasing of parcel space of the compartment of brake vans (SLR) there will be four types of lease, depending upon the duration of the lease contract.. These are classified as below,

Type of Lease Period of Lease Mode of Lease
Long term lease 3 years Open Tender
Short term lease 1 years Open Tender
Temporary Lease 30 days at a time Quotation Basis
Day to Day Lease Maximum 10 days at a time Quotation Basis
Parcel Vans (VPHs/VPUs/VPs/VPRs etc) shall be leased out on round trip basis, only on long term contract through open tenders.

Indent of Parcel Space

To enable major parcel loading parties to plan their logistics in a better way, advance indenting of parcel space in SLRs, Parcel Vans attached to passenger carrying trains, and time table Parcel Special Trains are allowed. Advance indenting of Parcel Vans to be attached to passenger carrying trains and time tabled Parcel Special trains are permitted 120 days in advance subject to payment of Wagon Registration Fee.

The advance booking of space in SLRs, Parcel Vans (non indented) attached in passenger carrying trains, and time tabled parcel special trains shall be permitted 120 days in advance subject to payment of 10% of the total freight by the customer at the time of booking. Balance payment (90%) of the freight shall be ensured at least 72 hours before the scheduled departure of the train- failing which the advance booking will be cancelled and advance freight will be forfeited.

Half (50%) of the advance freight shall be refunded in case the booking is cancelled at least 72 hours before the scheduled departure of the train. However, there shall be no refund if the cancellation is done after the deadline of the 72 hour before the scheduled departure. In case of railways failure to provide parcel space in train on account of cancellation of train or for any other reason, full advance shall be refunded to the party.

Parcel Booking

Small commodities – households or of business purposes are carried in coaching stock, which is attached in passenger carrying trains, Mail/Exp. or Passenger. Consignments are loaded in SLRs, where Guard cabin is housed and in Parcel vans, popularly known as VPUs. When parcels are in plenty for a destination, special parcel trains are run like other coaching trains. Usually the parcels are loaded in SLRs in piece-meals or smalls, which are loaded and unloaded by Railways.

The consignor(sender) fills the details of the parcel along with the other requirements on the forwarding note and hand over the parcel along with the forwarding note to the Parcel clerk in the outward section of the parcel office.

The consignor fills the details of the parcel along with the other requirements on the forwarding note and hand over the parcel along with the forwarding note to the Parcel clerk in the outward section of the parcel office.

* Examination: Parcel clerk will examine the parcels in accordance with details mentioned by consignor in the Forwarding Note
* Packing: This is done by the consignor in accordance with required packing conditions prescribed by Railways.
* Weighment: Parcel Clerk will weigh the parcel and note down the dimensions on the forwarding note.
* Charging: Done as per extant rate table, scale and other conditions applicable.Charge decided by type of service, distance and weight of parcel.
* Payment: Pre payment of charges is a must.Payment can be made through cash/credit card/debit card.
* Other-Charges: Percentages charges collected on certain items, for motor vehicles it is compulsory.
* Billing: Done in 4 or 5 copies – local or foreign; the copy for the consigner is called the Railway Receipt (RR)
* Marking: Parcel clerk/marker will mark to give identity to each package.

Luggage Booking

The personal effects of a passenger which are normally required in the course of travel and immediately thereafter alone will be booked as luggage. Some bulky articles, offensive goods, explosives, and dangerous goods will not be booked as luggage. General merchandise, and heavy articles in considerable quantity intended for commercial business shall not be accepted as luggage and should be booked as parcels.

Each passenger is allowed a free allowance up to which he can carry luggage with him in the compartment, free of cost. The free allowance varies for different classes of travel. Children aged 5 and below 12 years are allowed half of the free allowance subject to the maximum of 50kg. You are also permitted a marginal allowance. There is a maximum ceiling on the luggage which can be carried inside the compartment for each class. These are indicated in the table below.

Class Free allowance Marginal allowanceMaximum quantity permitted (including free allowance)
AC First Class 70 Kgs 15 Kgs 150 Kgs
AC 2-Tier sleeper/First class 50 Kgs 10 Kgs 100 Kgs.
AC 3-tier sleeper/AC chair car 40 Kgs 10 Kgs 40 Kgs
Sleeper class 40 Kgs 10 Kgs 80 Kgs
Sleeper class 35 Kgs 10 Kgs 70 Kgs

If your luggage marginally exceeds the free allowance, you will be charged at the normal luggage rates applicable to your class of travel. Make sure to book your excess luggage in the luggage office, pay the prescribed charges and get your tickets endorsed by cross-referencing the luggage ticket details, before commencing your journey. Free allowance is not admissible for articles such as scooters, cycles etc.

Trunks, suitcases, and boxes having outside measurements which exceed 100cm in length, 60cm in breadth, and 25cm in height should not be carried in the passenger compartments and should be booked in the brake van. The maximum size of trunks or suitcases that can be carried in the AC 3-tier compartments is 55cm x 45cm x 22cm.

Only one scooter, motor-cycle, or moped can be booked as luggage (in the brake van) on one ticket.

The sender or his authorized agent is required to declare the value of each animal on the Forwarding Note. The sender or his authorized agent must also record in the Forwarding Note whether he engages to pay the notified percentage charge on value.

The Railway will not be liable for the loss, destruction or damage arising from freight or restiveness of the animal or from overloading of vehicle or wagon by the consigner or his agent or delay not caused by the negligence or misconduct of their servants, irrespective of whether the sender has engaged to pay the percentage charge on value or not.

Railway will not be responsible for the loss, destruction, damage, deterioration or non-delivery of animals after the termination of transit.

Newspaper and Magazine booking through Freight Service and Ledger Accounting(FSLA)

Newspaper firms having regular newspaper parcels traffic for booking by rail, may be granted the facility of paying freight charges through monthly bills on the weight carried to different stations. Firms wishing to avail of this facility will deposit with the railway administration a sum equivalent to two months average freight transaction by way of security deposit.

This amount will be subject to revision when on later date it is found that the freight charges exceeded the deposit held.

No PW Bill will be issued, but distribution list will be prepared separately for each train. Parcels will be tendered at the forwarding station not less than half an hour before the scheduled departure of train.

Firm will prepare distribution list in four copies for each train and deliver the station staff at any time not less than four hours before due departure of the train.

If parcels are presented less than half an hour before the schedule departure of the train, the staff will give a remark on the distribution list "too late to check" and refuse it to the press.

Test checking of weighment will be done by the railway representative in the firms periodically as per extent rules.

The monthly ledger accounts cum bill will be sent to the News paper firm not later than third of the following month to which it relates and payment to be made with in three days of its presentation